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ACADEMIC PROGRAMMING AND SCHEDULING OFFICE


The Office of Academic Programming and Scheduling provide the following services

A.SCHEDULING SERVICES:

  •             Plan classroom requirements, based on enrolment data and available resources (sections, time, room,and instructors), for course offerings and scheduling                                     every semester.
  •             Check and verify the curriculum of each program and offer courses accordingly to students to register every semester.
  •             Arrange semester course offerings for existing programs, and send to academic departments to assign instructors for the courses and follow-up their                                              responses.
  •             Provide comparative data to departments that help them to compare the most optimum and cost effective distribution of instructors’ course loads.
  •             Prepare Class Schedule based on the available resources (sections, time, room, and instructors) and communicate the schedules to users.
  •             Check time block availability and violation to avoid conflict/clashes (course, time, and room) for instructors as well as students.
  •             Plan classroom requirements, based on enrolment data and available resources (sections, time, room,and instructors), for course offerings and scheduling                                     every semester.<
  •             Check and verify the curriculum of each program and offer courses accordingly to students to register every semester.
  •             Arrange semester course offerings for existing programs, and send to academic departments to assign instructors for the courses and follow-up their                                              responses.
  •             Provide comparative data to departments that help them to compare the most optimum and cost effective distribution of instructors’ course loads.
  •             Prepare Class Schedule based on the available resources (sections, time, room, and instructors) and communicate the schedules to users.
  •             Check time block availability and violation to avoid conflict/clashes (course, time, and room) for instructors as well as students.
  •             Enforce policies stipulated in the Ministry of Education and University’s regulations on instructors’ course assignments and weekly loads.
  •             Maintain the track-records of course offerings, instructor assignments and loads.
  •             Provide schedule and course/class assignment related services to students, instructors, and others.
  •             PProvide schedule and course/class assignment related services to students, instructors, and others.

B. EXAMINATION SERVICES:    

  •             Plan exam requirements, based on enrolment data and available resources (time, room, and invigilators), for scheduling of final examination every semester.
  •             Prepare exam schedules every semester in three phases:
  •                                1)   Tentative Examination,

                                   2)   Make-up Examination

                                   3)   Make-up Examination.

  •             Send reminder to instructors to prepare the examinations ahead of time.
  •             Determine if room inventory matches exam requirements to ensure coverage, and assign a maximum of 25 students per exam room.
  •             Assign exam Invigilator, Coordinator and Standby to each room.
  •             
  •             Check time block availability and violation to avoid conflict/clashes (exam, time, and room) for instructors as well as students.
  •             Send the exam schedules and number of exams per student/room to Production Unit for exam papers duplications.
  •             Ensure the proper implementation of the exam and invigilation & coordination tasks.
  •             Provide exam related services to students, instructors, and others.

C. OTHER SERVICES:  

  •             Prepare the Academic Calendar of the University and submit to the Senate for approval, and follow-up its implementation.
  •             Participate in the process of admission and induction of students, workshops and seminars relevant to curriculum development, curriculum evaluation, and                                  attend committee meetings.
  •             Assess the accreditation of programs and curriculums periodically.
  •             Enforce policies stipulated in the Ministry of Education, University’s Legislation and Directives on academic matters.
  •             Maintain the track-records of course offerings, instructor assignments and loads.
  •             Send instructors’ weekly course Load and extra hour payments to the Human Resource Services.
  •             Follow-up section records (to split or merge sections) to optimally utilize resources.
  •             Provide schedule and exam-time related information/letters to students (whenever requested).
  •             Introduce automated systems or software for academic programming and scheduling to bring efficiency of course offerings, scheduling, and instructor                                            assignments.
  •             Produce regular and outcome focused reports to the Vice-President and others (upon request).

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